Privacy Policy of The Lunar Society

At the Lunar Society, we are committed to protecting and respecting your privacy.

Our policy is to protect your privacy when using our website, social media platforms and in all forms of written communication, the conditions under which we may disclose it to others and how we keep your personal information secure.

Who are we?

The Lunar Society is a registered charity in England and Wales. Our aim is to provide a lively forum for our membership to influence change through stimulating ideas, broadening debate and catalysing action. Our registration number is 1174716 and our address is The Old School House, Chapel Lane, Wythall, Birmingham B47 6JX.

How do we collect information from you and what type of information do we collect from you?

The information collected from our members and users is used to communicate with you on a regular basis to inform you of the various programmes, events and activities that are related to The Lunar Society. We collect information from our members and users via membership forms, online event bookings and surveys (where appropriate) in order to further develop and improve our programmes and events and to help us progress the work The Lunar Society. We also collect data from members and users of the website via online membership forms, donation forms, event registration forms and by email, that could be used to identify you as an individual. The information you provide will be your email address, your name, postal address and your telephone number(s).

If you choose to pay online to The Lunar Society for event bookings and membership, then your financial information is only provided to and used by our third party payment processors, PayPal, as this is the only means of payment available on our website. PayPal may collect additional information from you, to include your name, credit card number and address .For those not wishing to use PayPal you can contact our office for alternative methods of payments such as bank transfer or cheque.

When you visit our website, we may also collect information such as your IP address and information about your visit, the pages viewed and the browser used.

We take your privacy seriously and are open about the way in which data is collected and used. This Privacy Policy applies only to services provided on our website. We cannot be responsible for the privacy policies and practices of other sites such as social media platforms including Linked In, Twitter, Facebook, Instagram, WhatsApp and You Tube even if you access them using links from our website, so we encourage you to read the privacy statements on these other sites and social media platforms. However, this Privacy Policy does apply to all personal information that we might process on the Lunar Society’s social media sites.

We will use your personal data in order to provide information to you about our programmes, events and activities and invite you to events and to participate to fulfil your requests for information from us and to assist in progressing the work of The Lunar Society. We may use your information to contact you from time to time about The Lunar Society and to gather further information and feedback from you.

You may request that we stop using your personal data in this way at any time by contacting us using the details below. However, please note, if you withdraw your consent it may prevent us from sending you up to date information on The Lunar Society or providing you with a service.

Your personal information will be held securely and will be safeguarded against unauthorised use, disclosure, alteration or destruction.

Third Parties

The Lunar Society will not share, sell, trade, lease or rent your personal information to any third parties without your express consent. There may be circumstances where The Lunar Society may wish to disclose or is compelled to disclose your personal information to Third Parties, such as when we are required to disclose your data in order to deliver a service or provide any of the membership benefits to you that you have requested or when we are legally compelled to disclose to government authorities or by Court Order or to apply our terms of use or to protect the rights and freedoms of our members and/or volunteers, including where we are concerned that someone is a danger to themselves or others, or we believe a child is at risk of harm. However, we will take steps aimed at ensuring that your privacy rights continue to be protected.

When we use Third Parties, we disclose only the personal information that is necessary to deliver a service or provide any membership benefits and we have a contract in place that requires them to keep your information secure and not use it for their own direct marketing purposes. Please be reassured that we will not release your information to third parties for them to use for their own direct marketing purposes, unless you have requested us to do so, or we are required to by law.

International Transfers of your personal data

We will not transfer your personal data to a third party in countries outside the country in which your data was collected .Such organisations will process your personal data in accordance with the laws to which they are subject to and by providing us with your personal data you expressly consent to such transmission.

Retention of Personal Data

We review our retention periods for personal information on a regular basis. We are legally required to hold some types of information to fulfil our statutory obligations (for example the collection of Gift Aid). We retain all data collected for as long as is necessary for a relevant activity, for the purpose of any relevant contract you hold with us, whilst you continue to actively be a member of The Lunar Society or until you request us to remove your details from our records.

All data held is protected using up to date industry standard procedures to keep it safe and secure and to prevent loss or unauthorised access.

It is your responsibility to ensure that any personal data you have submitted to us is accurate and up to date. To update any of your information please contact us using the details below.

Your choices

You have a choice about whether or not you wish to receive information from us. If you do not want to receive direct marketing communications from us about the work we do or about the Lunar Society, then you can select your choices by ticking the relevant boxes situated on the form on which we collect your information.

We will not contact you for marketing purposes by email, phone or text message unless you have given your prior consent. We will not contact you for marketing purposes by post if you have indicated that you do not wish to be contacted. You can change your marketing preferences at any time by contacting us by email on info@lunarsociety.org.uk or telephone on 01564 82 1582.

How can you access and update your information

The accuracy of your information is important to us. We’re working on ways to make it easier for you to review and correct the information that we hold about you. In the meantime, if you change email address, or any of the other information we hold is inaccurate or out of date, please contact us at the details below.

You have the right to ask for a copy of the information the Lunar Society holds about you.

Security precautions in place to protect the loss, misuse or alteration of your information

When you give us personal information, we take steps to ensure that it’s treated securely.

Non-sensitive details (your email address etc.) are transmitted normally over the Internet, and this can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your information, we make our best effort to ensure its security on our systems.

Profiling

We may analyse your personal information to create a profile of your interests and preferences so that we can contact you with information relevant to you. We may make use of additional information about you when it is available from external sources to help us do this effectively.

Use of cookies

Like many other websites, the Lunar Society’s website uses cookies. ‘Cookies’ are small pieces of information sent by an organisation to your computer and stored on your hard drive to allow that website to recognise you when you visit. They collect statistical data about your browsing actions and patterns and do not identify you as an individual. For example, we use cookies to store your country preference. This helps us to improve our website and deliver a better more personalised service. If you do allow cookies to be used, the following personal information may be stored by us for use by third parties such as Google Analytics.

It is possible to switch off cookies by setting your browser preferences. For more information on how to switch off cookies on your computer, visit our full cookies policy. Turning cookies of may result in a loss of functionality when using our website.

Changes to this Privacy Policy

We may amend this Privacy Policy from time to time, especially if there are any changes to UK or European Data Protection laws. It is your responsibility to regularly check this policy for any changes or updates.

Concerns

You have the right to complain to the Information Commissioner’s (ICO) Office if you think there is a problem with the way in which the Lunar Society is handling your information. To contact the ICO, please call 0303 123 1113 or visit their website at https://ico.org.uk/ . We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.

Contact Us

If you have any questions regarding our Privacy Policy or your rights under it or would like to discuss any matter concerning them you can contact us by post, telephone or email.

The Lunar Society

The Old School House
Chapel Lane
Wythall
Birmingham B47 6JX
www.lunarsociety.org.uk
info@lunarsociety.org.uk
Tel: 01564 82 1582